Request for Proposal (RFP)
Definition
An RFP requests comparable solution proposals and offers from vendors.
A formal document by which an organization requests vendors to submit comparable solution proposals and offers.
Simply explained
A company describes its needs and asks several vendors for a suitable written offer.
Why it matters in practice
The term helps to design automated processes reliably, measurably, and with clear responsibilities.
Example from business
A medium-sized company requests offers for a new document management system.
Limits and pitfalls
- Prematurely fixing the solution, mixing must-have and nice-to-have criteria, or not making evaluation criteria transparent.
Origin & history
RFPs are established in procurement and project awarding and structure requirements, evaluation, and contract formation.
Use in mid-sized companies
- Possible application: A medium-sized company requests offers for a new document management system.
Frequently asked questions
What does Request for Proposal (RFP) mean?
A formal document by which an organization requests vendors to submit comparable solution proposals and offers. What mistakes should be avoided? Prematurely fixing the solution, mixing must-have and nice-to-have criteria, or not making evaluation criteria transparent.
Sources
Source checked on 10.10.2026. Editorial application examples are hypothetical; no evidence of real customer results.
Editorially reviewed on: